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Hanani Leave Policy

All Hanani Staff are entitled to 15 working days annual leave. However, this becomes available after you have worked for a certain period of time.

Monthly you are entitled to: 1,25 days.

YOU CANNOT TAKE ANNUAL LEAVE DAYS IF YOU DO NOT HAVE ENOUGH DAYS ON THE SYSTEM, your leave submission will be rejected

Procedure for application for annual leave:

  • Speak and obtain permission from your manager about the days you require to take leave
  • Submit your leave on SimplePay for approval
  • Once the leave has been approved on the system: you can take your days off

Procedure for application for sick-leave

  • Notify your manager (email or telephonically) that you will NOT be reporting to work
  • Specify how long you will off work (estimate)
  • Your manager will then decide on the way forward
  • If you are returning to work – submit your sick days on the system the 1st day you return to work. Also include your Doctor’s sick note onto the system
  • Should you not be returning to work: you are still required to submit your sick-leave days and Doctors’ note before your salary can be paid out

Procedure for application for study-leave

  • Speak and obtain permission from your manager about the days you require to take leave
  • Submit your leave on SimplePay for approval – provide supporting documentation
  • Once the leave has been approved on the system: you can take your days off
  • Note: you are entitled to 1 day per subject

 

Leave Details for Holidays

Leave days accrue until December 31 of each year. After which the balance goes back to 0 days.

Note that on 1 January, your leave reverts back to 0 balance, so if you have leave days make sure you have taken them before they expire on 31 December.

No staff members will be taking leave for the following year during the previous year, so please ensure you take your leave before 31 December of each year.

To take leave in January, you will need to wait until you have enough leave days for the start of the new year or submit unpaid leave.

As a standard, no contractors living and working in South Africa are required to report for work on any South African national public holidays. 

Please check your South African Calendar for public holidays for the applicable year and ensure you are aware of them.

Working days are Monday – Friday (unless otherwise arranged with you and your client).

If you are based at a client; you are required to adhere strictly to the general work conditions at that client’s premises.

If your company is closing during certain days that are NOT South African public holidays: you will be expected not to report for work; however you will be required to take un-paid leave for the days you are not at work.

Freelancers, Remote workers and temp staff and some short-term contractors must refer to their contracts for further clarity or speak to their respective managers, some will be required to work as normal during the holidays breaks.

If your company requires you to come in to work during the holidays or when the company has closed for the holiday break then; you will be required to work during that period – only if those days are NOT national public holidays.

All December salaries are paid out on 25th of December.

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Leave Submissions

SimplePay enables you to manage leave requests via Self-Service, with the following functionalities:

Leave Overview Calendar

In order to better plan your leave dates and / or increase the chances of having your leave approved, you might want to look at a calendar that will give you an overview of when your colleagues are taking leave or which dates they have requested leave for.

You can access such a calendar by logging in to SimplePay and going to the Calendar section on the left-hand menu. However, if you do not see such a section, you will have to contact your Payroll Administrator first and ask them to enable it by going to:

  • Employees > Self-Service > Settings > Calendar Settings.

Submitting a Leave Request

  1. Log in to SimplePay and go to Requests > Leave Request.
  2. Click anywhere on the calendar to make the options appear next to the calendar.
  3. Select the relevant type of leave as well as the required days.
  4. Click Confirm.
  5. If you want to add more leave days to the same request, you could just click on the calendar again and repeat steps 3 and 4 above.
  6. You can attach any supporting documents to your leave request (see below).
  7. You can also add a comment or message motivating why you are requesting leave.
  8. Click Save.

You should also see the name of the person(s) approving your leave.

They will receive an email notifying them of the request and any comments added.

*Note: If an approver has not yet been assigned to you, you can still apply for leave but it will not be actioned until the leave approval structure has been configured. If necessary, please contact your Payroll Administrator and request that they do this.

You will also be able to see your projected leave balances if your payroll administrator has enabled this option. The leave balances are calculated after taking into account all other leave requests that have been approved, even if the leave days for those requests are at a future date.

Deleting a Leave Request

  1. Log in to SimplePay and go to Requests > Leave Request.
  2. Click Delete next to the leave request that you want to delete (if the Status is Pending).
  3. Click Confirm. The Status of the request will then change to Cancelled.

*Note: If a leave request has already been approved, i.e. the Status is Approved, you will no longer be able to delete it. In this case, you will have to contact your Payroll Administrator to delete the leave from their side.

 

Upload Supporting Documentation

As an employee, you can attach supporting documents to your self-service requests for leave. For example, you can attach a doctor’s certificate to sick leave requests or a birth certificate to paternity leave requests. Leave approvers are able to access these documents uploaded when viewing your leave requests.

 

How to upload supporting documents

You must be set up for Self-Service in order to use this function. Contact your payroll administrator if you have not been set up.

  1. Log in to SimplePay and go to Requests > Leave Request.
  2. Follow the steps to complete a leave request as outlined above.
  3. On the yellow Request Details panel, under Supporting Documents (if applicable), click Upload new files > Choose File to browse and attach supporting documents from your computer.
  4. You can give your document upload a title in the relevant field.
  5. If you wish to upload further documents, click the Upload new files button again.
  6. After uploading your documents, continue with the leave request.
  7. Click Save.

You can also add supporting documents to existing leave requests:

  1. Log in to SimplePay and go to 
  2. Click on the Pending status next to the relevant leave request.
  3. Under Supporting Documents, click Upload new files > Choose File to browse and attach supporting documents from your computer.
  4. Enter a title for the uploaded document and click 

 

How to edit or delete supporting documents

On an existing request you will also be able to edit the name of a document or delete it. Once a request has been denied, you will no longer be able to edit, add, or delete its supporting documents.

  1. Log in to SimplePay and go to 
  2. Click on the Pending status next to the relevant leave request.
  3. Under Supporting Documents, click Edit files to edit the document title or delete the document.
  4. Click Save.

Info Update Requests

SimplePay enables you to manage requests to update/change your personal info such as banking details via Self-Service, with the following two functionalities:

Submitting an Info Update Request

  • Log in to SimplePay and go to Requests > Info Update Request. Change the relevant info.
  • Click Check Request.
  • You can confirm the accuracy of the changes and/or add a comment or message motivating why you are requesting an info update.
  • Click 

You should also see the name of the person(s) approving your request. They will receive an email notifying them of the request and any comments added.

*Note: If an approver has not yet been assigned to you, you can still request the info update but it will not be actioned until the approval structure has been configured. If necessary, please contact your Hanani Payroll Consultant and request that they do this.

Deleting an Info Update Request

  • Log in to SimplePay and go to Requests > Info Update Request.
  • Click Delete next to the leave request that you want to delete (if the Status is Pending).
  • Click Confirm. The Status of the request will then change to Cancelled.

*Note: If an info update request has already been approved, i.e. the Status is Approved, you will no longer be able to delete it. In this case, you will have to contact your Hanani Payroll Consultant to delete the info update request from their side.

Payslips

SimplePay enables you to access your payslips online. Your Hanani Payroll Consultant will need to enable self-service on your email address and release the payslips before you are able to log in and view them.

If you encounter any issues, please contact your Hanani Payroll Consultant

Tax Certificate

SimplePay enables you to access your payslips online. Your Hanani Payroll Consultant will need to enable self-service on your email address and release the payslips before you are able to log in and view them.

If you encounter any issues, please contact your Hanani Payroll Consultant.

 

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